Writing a notice that follows the notice writing format is not an easy task. Writing notice becomes tough because of its format, length, other terms & conditions, etc. It’s time-consuming if you don’t use it right away. So We have covered everything you need to know about notice writing, notice writing format, and how to write the best notice in this post. Keep Reading.

What is Notice Writing?

Notice writing is the formal letter to display information about government and private organizations. This notice is provided by the authority to inform the public about any issue, such as policy changes, new rules or regulations, important announcements, etc.

Notice writing is an official letter and it should be written in a formal manner. The notice should also be brief and clear. It should contain only relevant information to avoid confusion among readers.

Types of Notice Writing

Notice Writing can be divided into four categories.

1. Legislative Notices: These are based on the legislative acts of parliament or any other regulatory body. They are published in order to make the people aware of the upcoming legislation or regulation related to them.

2. General Notices: These are issued by a variety of authorities and organizations such as the police, army, court, etc. General notices are very important in terms of providing information about various events, activities, and happenings related to these authorities and organizations. These notices are also known as Announcements. These are announcements about events, meetings, courses, and similar activities. They are usually made in advance by sending out an e-mail or inviting people through social media channels like Facebook and Twitter.

3. Auction notices: These are used for selling off property that is being auctioned off for non-payment of taxes etc. Auctions are usually held at government buildings where potential buyers can view items for sale before making an offer for purchase.

4. Emergency notices: These are issued when there is an emergency situation such as floods, earthquakes, and other natural disasters that require immediate action from people living near the affected area so that they can take necessary precautions to protect themselves from harm or even death.

Format of a Notice

1. Name of the Organisation –   It refers to the name of the institution of which the person writing a notice is a part. It is written on the top of the page, it helps the readers identify who issued the notice.

2. Title – ‘Notice’- This title says” notice’, It lets the readers know that they are going to read the notice.

3. Date – The date is written on the left corner of the notice after leaving a tile.  As the notices are formal communication, the date of issuing a notice is very important.  The date should be written in a proper format, which is clear and easily understandable.

4. Heading –  Heading explains what the notice is about in brief. Heading should reflect the content of the meeting. It is just like a ‘subject’ of an email, which gives a synopsis or purpose of the communication

5. Body – The body of the notice includes the main content for which the notice was issued. The body should contain all the necessary information required in the notice like the time of an event, venue of the event, and a date and it should be written in a passive voice without the use of first-person.

Imagine you have been asked to draft a notice on the upcoming parent-teacher conference, here is an example to help you write a good one.

National Model Public School, Chennai

NOTICE

14/01/2022

Parent-Teacher Conference

The Parent-Teacher Conference will be held on the 20th of January, 2022. It is mandatory for all parents of Std 10 students to attend the conference. The conference will go on for two hours (10 a.m. to 12:00 p.m.) All parents will have to assemble in the Main Auditorium by 9:45 a.m.

Signature of the Principal

PRINCIPAL

National Model Public School, Chennai

Sample Notice Writing for Class 11

If you are asked to prepare a notice regarding the summer vacation along with some instructions, here is a sample you can refer to.

St. Joseph’s Matriculation Higher Secondary School

NOTICE

15/04/2022

Summer Vacation

Dear Students/Parents,

The school will remain closed from April 25^th to June 2^nd for summer vacation. The last day of attendance would be 24.04.2022. Parents are asked to pick up the students from their classrooms after the exams on the last day.

Signature of the Principal

PRINCIPAL

St. Joseph’s Matriculation Higher Secondary School

Sample Notice Writing for Class 12

For example, if you are the Head Boy/Head Girl of a school, and you have to issue a notice about a meeting for the Annual Day function, here is how you can do it. The notice has been drafted for you.

Delhi Public School, Vadodara, Gujarat

NOTICE

29/04/2022

Meeting for Annual Day Programme

Our school will be organising its 30th Annual Day on 25th December, 2022. Students who want to take part in the Annual Day are requested to report at the Auditorium Hall tomorrow (26th April, 2022) at 12:30 p.m., i.e., after the lunch break.

Signature of the Head boy/Head girl

HEAD BOY/HEAD GIRL

FAQs on Notice Writing Format

Q.1: Is it important to write a notice in a box?
Ans. Yes, notices should always be written in a box.

Q.2: How do you write the date in a notice?
Ans. There is no specified format to write the date on a notice.

Q.3: How can I write my English Class 6 notice?
Ans. In order to write a notice, refer to the Notice Writing format provided on this page.

Q.4: What is the Notice Writing Format ICSE?
Ans. The notice writing format is the same for CBSE, ICSE, and other state boards. Only the marking scheme varies based on the boards. So, students who are looking for a notice writing format for the ICSE Board can refer to this page.

Q.5: What is an example of a Notice Writing question?
Ans: As a librarian, at Moonlight Public School, Surat, write a notice in about 50 words informing the students of a book exhibition which is going to be organised in your school on Teacher’s Day. (All India 2016)